Proposed System · Live Demo · for ARTIFACT Futures

ARTIFACT Futures,
assembled on Typework

Not a spec — a walkthrough. See the pages your people use, the AI agents on each channel, and the flows that do the work. Grounded in what you already run today.

15
applications live
4
AI agents
6
workflows
1
shared data core
The whole system · one view
Five pillars, one data core, one assistant
Every channel feeds AI agents; agents run workflows; workflows read and write one shared set of datasheets. Everything outward-facing waits for your approval.
People
ApplicantsFoundersContributorsArtistsForum guestsATF Core / Team
▼
Channels
Apply pageWeb chatWhatsAppEmailReview portal · gated
▼
Agents
Spark ConciergeReviewer's AssistantEvents AgentJournal Agent
▼
Workflows
Screen & RankSchedule InterviewRecord IC → OnboardIssue InvoiceConfirm & RemindWeekly Digest
▼
Data & Knowledge
ContactsApplicationsEventsJournalCollectionInvoicesAI Drive
The differentiator, operationalized
The "crossings" become one record
A Spark founder who later writes for the Journal and speaks at a Forum is a single Contact — not three unreconciled rows in three tools. That's porousness as a workflow.
One person,
one record
Spark founder
Journal contributor
Forum guest
Governance · you stay in the seat
Not every action needs a human — only the ones that should
Max judges the risk. Reads and drafts stay fast; writes ask a quick confirm; anything that reaches the outside world waits for your explicit yes. Every action is logged and reversible.
Runs automaticallyAuto
  • Reading & searching your data
  • Ranking applications, drafting reads
  • Answering from AI Drive
  • Building dashboards & digests
Confirms firstConfirm
  • Booking or rescheduling
  • Writing a record / saving a draft
  • Creating a normal invoice
  • One tap to proceed
Waits for approvalApprove
  • Sending an email
  • Charging a card
  • Publishing a post
  • Sending a WhatsApp broadcast
Hands to a humanHandoff
  • When it's unsure or sensitive
  • Escalates mid-conversation
  • Thread jumps to the Urgent inbox
  • Your team takes over
Access model
Who sees what
RoleSees
ATF CoreEverything — data, billing, settings, all portals
ATF TeamOperations — Inbox, pipeline, events, digest; no billing settings
ReviewerThe Review portal and applications only
PublicApply, Register, Subscribe, and Landing pages only

Login runs through your existing ARTIFACT Review Login live today — new reviewers self-register and receive the Reviewer role automatically.

Spark · 01 · Modules
The venture pipeline, run for you
From application to first cheque — intake, screening, interviews, and onboarding as one automated loop. This is the pillar you already run on Typework today.
In chat
📝
Conversational intake
The Spark Concierge collects applications on the Apply page, on web chat, or over WhatsApp — straight into your Applications sheet. Answers thesis questions from AI Drive.
FORM AGENT28 FIELDS
Auto
📊
Screening & ranking
Each new application is scored on completeness and conviction, tagged, and ranked against your current strongest — the automatic version of your "strongest applications" query.
SCORERANK
Confirm
📅
Interview scheduling
One approval books a Google Meet, adds it to Calendar, and emails the invite in your voice. After the call the transcript files itself back onto the application.
CALENDARMEETTRANSCRIPT
Confirm
✅
IC decision → onboard
Records the IC decision; on a yes, drafts the welcome and turns the founder into a Contact, linked to a future Journal feature and Forum invite.
DECISIONCONTACT LINK
💳
First-cheque & fees
Sends a hosted Stripe invoice, or a card-on-file link — behind a single confirm. Writes to your Invoices sheet. Toolkit already installed.
STRIPEINVOICE
Page
🏛️
Portfolio showcase
A public page built from live data — accepted founders, one-line theses, links — refreshing itself as the pipeline moves.
LIVE DATAPUBLIC
Spark · 02 · On the applicant's phone
What a founder sees
The Spark Concierge on WhatsApp — apply, ask, and get a status update, without a form to wrestle.
01
One conversation, structured data
Every answer lands in the right column of your Applications sheet — no separate form, no re-keying.
02
Grounded in your thesis
The Concierge answers questions and frames the ask using the ARTIFACT material in AI Drive — not generic knowledge.
03
Same agent, any channel
WhatsApp here, web chat on the Apply page, or email — one agent, one thread per person in your Inbox.
04
Escalates when it should
A nuanced question it shouldn't answer alone jumps to the Urgent tab for your team.
Spark · 03 · Inside the team
The reviewer's side
In the gated Review portal, your team directs the Reviewer's Assistant — and nothing leaves the building without a yes.
Reviewer's AssistantReview portal · internal
M
Line up interviews with this week's strongest applications.
Ranking 10 passes against your thesis…
MAX
Three are ready, each with a one-paragraph read — strong on conviction and completeness. I've drafted interview invites in your voice and can book them as Google Meets.
Schedule 3 interviews · Google Meetdraft · awaiting approval
Books 3 Meets, adds to Calendar, sends invites. Nothing sends until you approve.
EditView drafts✓ Approve & send
✓ Approved · 3 Meets booked · invites sent · added to Applications
R
RECURRING
After each call, the transcript files itself onto the application — no one takes notes.
Spark · 04 · The pipeline dashboard
Where the team watches it move
artifactfutures.typework.ai/review
Applications
15
Passed screening
10
To interview
3
Referral share
80%
Pipeline funnel · by stage
15Applied
10Screened
3Interview
—IC
—Onboard
Journal · 01 · Modules
A publication that becomes a knowledge engine
Track pieces from pitch to print, keep contributors on the same core as your founders, and put your back catalogue to work.
In chat
✒️
Contributor intake
The Journal Agent takes pitches and contributor details into a datasheet, and links each writer to their Contact record.
PITCHESCONTACT LINK
Page
🗂️
Editorial pipeline
Stages from pitch → assigned → draft → edit → published, mirroring your Spark board. Drafting in Google Docs, assets in Drive.
KANBANGOOGLE DOCS
📬
Subscriptions
A public Subscribe page into Contacts; paid subscriptions and issue distribution through email and your installed Stripe toolkit.
SUBSCRIBESTRIPE
AI Drive
📚
The knowledge base
All three issues, essays, and interviews indexed by meaning — so an agent can answer "what has ARTIFACT written about cultural memory?" from your own words.
RAGISSUES 1–3
Journal · 02 · Conversation
A prospective contributor, answered from your archive
Journal Agentweb chat · read.artifactfutures
C
I'm a researcher — is the Journal a fit for a piece on archival theory and machine learning?
Searching AI Drive · Journal issues 1–3…
MAX
It's a strong fit — Issue No. 2 ran "The Artist as Scientist," and Issue No. 3, "The Future is Behind Us," is exactly this crossing of archive and technology. Pieces sit between criticism and the academic. Shall I take your pitch and pass it to the editors?
C
Yes — here's a 200-word abstract.
✓ Pitch saved to Journal Pipeline · contributor added to Contacts

The answer came from your published issues in AI Drive — not a generic model guess — and the pitch landed as structured data your editors can act on.

Events · 01 · Modules
Public programming, end to end
You ran the London Forum on Typework forms (~298 registered). Take it all the way: apply → review → accept → ticket → check-in → follow-up.
Page
🎟️
Registration
A Register page per event into your Registrations sheet — reused for each Forum and evening, with profile type and referral source captured.
FORMREUSABLE
Confirm
🔍
Acceptance-only
Curated guest lists: registrations flow to a gated review, accepted guests get a ticket — the "carefully composed room," run as a workflow.
CURATEDGATED
⏰
Reminders
The Events Agent sends approved WhatsApp templates — confirmation on accept, arrival details the morning of.
TEMPLATEDAY-OF
Auto
📈
Follow-up & CRM
Attendees flow into one shared Contacts core for the next invite; a dashboard shows registrations by profile and referral source.
CONTACTSANALYTICS
Events · 02 · The morning of the Forum
On a guest's phone
01
Approved templates
Day-of reminders go out as Meta-approved WhatsApp templates — reaching guests reliably, outside the reply window.
02
Personal, from your data
Each message is filled from the guest's Registration — seat status, sessions, directions.
03
Two-way, still curated
Questions are answered by the Events Agent; anything unusual reaches your team in the Inbox.
04
Marketing Hub fills the room
The run-up campaign — LinkedIn, TikTok, email — is generated and scheduled from the same workspace.
Collection · Modules · Phase 3
Cataloged and connected
The living collection on the same core as everyone else — so an artist's work, Journal feature, and Institute session all connect.
Page
🖼️
Artwork catalog
Title, artist, medium, provenance, and images — a datasheet with a map field for exhibition and loan locations.
PROVENANCEGEO
Auto
🎨
Artist relationships
Each artist is a Contact — their residency, Journal feature, and Institute appearance visible in one place.
CONTACT CORE
In chat
🗺️
Exhibitions
Plan exhibitions and generate public exhibition pages from live collection data — a map of where the work has traveled.
EXHIBITIONSPUBLIC PAGES

The Collection joins in Phase 3 — the same building blocks, once the Spark and Journal pillars are humming.

The demo · one day, end to end
A Tuesday, through the whole system
Build order
Where we'd start — and it's small
Phase 1

Activate the Spark loop

days–weeks

Spark Concierge + Reviewer's Assistant, Screen & Rank + Schedule Interview, the live pipeline dashboard, weekly digest. Uses your existing sheet, pages, login, and Stripe toolkit.

Phase 2

The crossings & Journal

weeks

Contacts core linking all pillars; AI Drive knowledge base; Journal Agent + editorial pipeline + Subscribe page; IC → Onboard and Invoice workflows.

Phase 3

Reach & Collection

weeks–months

Events Agent + WhatsApp reminders; Marketing Hub; Collection catalog + portfolio and exhibition pages; deeper analytics.

Phase 1 needs almost no new construction.

It wires up what you've already built — your Spark sheet, your Apply and Review pages, your login, and your installed Stripe toolkit — into a running loop with agents and workflows on top. Everything you saw today starts from there.

Let's switch it on together.

Book the build session →